Data Subcommittee

Roles and Responsibilities

The Data Subcommittee will oversee the development and implementation of data collection in the Homeless Management Information System (HMIS) in compliance with the most current HMIS Data Standards published by the Department of Housing and Urban Development (HUD).

Tasks assigned to the Data Subcommittee include, but are not limited to the following:

• Designate a single HMIS for Yolo County and designate an HMIS Lead Agency.

• Review the HPAC HMIS Policies and Procedures and HMIS Training Handbook documents at least once annually and revise, if appropriate. As needed throughout the year, the subcommittee will draft new policies and/or revisions to address policy and training needs encountered outside the annual review process.

• Develop, implement, and monitor compliance with HPAC’s Data Security and Data Quality plans to ensure compliance with HUD requirements.

• Develop procedures and data collection and quality review plans related to the annual Housing Inventory Count (HIC) and Point-in-Time (PIT) count of sheltered individuals, the biannual Point-in-Time (PIT) count of unsheltered individuals.

• Review and approve submission of HUD mandated data reports, such as:

o Point-in-Time

o Housing Inventory Count

o System Performance Measures (SPM)

o Longitudinal Systems Analysis (LSA)

• Monitor training needs of HMIS end-users in Yolo County and work with HMIS Lead and HMIS Administrator to meet those needs.

• The HMIS Lead and HMIS Administrator may present HMIS updates that affect system utilization by end-users at Data Subcommittee meetings.

Governing Documents

The Data Subcommittee assumes primary responsibility for the following documents:

• HPAC HMIS Policies and Procedures

• HMIS Training Handbooks – to be developed

Subcommittee Members

The subcommittee should include representation from the Collaborative Applicant, HMIS Lead, mainstream service providers, and persons with lived experience.

In addition, individuals with the following experience and expertise are encouraged to participate: data collection, analysis, and reporting; knowledge and/or experience with electronic databases; data training needs of service delivery staff; knowledge and/or experience with evidence based practices such as trauma-informed care, motivational interviewing, and housing first.

Notes